County’s records, some dating back to 1920, now available online
NORWICH – Chenango County Clerk Mary C. Weidman has announced the completion of a project that digitized historical indexes and related real property record books for Internet access through the office’s existing website.
Two hundred forty-eight mortgage books and 400 deed books with over 507,160 records have been digitized and added to the search capacity on-line and within the clerk’s office at the Chenango County Office Building in Norwich.
Funds for converting historic files were made available through a competitive grant from the Local Government Records Management Information Fund.
The project involved the scanning of deed index books back to 1920 and mortgage index books back to 1950. In addition, the record books were also scanned and provide images of the deeds and mortgages from 1950 to present. The county clerk’s existing computer vendor, Cott Systems, incorporated the images into a unique software module developed specifically to replicate the Lusk and Graves key table retrieval logic utilized by the old index books.
“Once the name being searched is located on the computer screen, the user simply enters the document’s book and page reference to retrieve the image. The new module interfaces with the current software, making retrieval and printing easy and convenient,” said Weidman.
Subscribers to the clerk’s search portal will see added benefits.
Other index series are updated daily to provide information when the document is accepted for recording.
“Manual handling of books has been reduced and staff time management improved, enabling the office to work toward integration of digitized information made available to the public,” the county clerk said.
The public can view the indexes for free by signing in as a guest. To view and print the document, prepaid subscriptions are available and may be completed on-line at cotthosting.com/nychenango. (There is no www in the address field.) Cost for documents is 65 cents per page.
Two hundred forty-eight mortgage books and 400 deed books with over 507,160 records have been digitized and added to the search capacity on-line and within the clerk’s office at the Chenango County Office Building in Norwich.
Funds for converting historic files were made available through a competitive grant from the Local Government Records Management Information Fund.
The project involved the scanning of deed index books back to 1920 and mortgage index books back to 1950. In addition, the record books were also scanned and provide images of the deeds and mortgages from 1950 to present. The county clerk’s existing computer vendor, Cott Systems, incorporated the images into a unique software module developed specifically to replicate the Lusk and Graves key table retrieval logic utilized by the old index books.
“Once the name being searched is located on the computer screen, the user simply enters the document’s book and page reference to retrieve the image. The new module interfaces with the current software, making retrieval and printing easy and convenient,” said Weidman.
Subscribers to the clerk’s search portal will see added benefits.
Other index series are updated daily to provide information when the document is accepted for recording.
“Manual handling of books has been reduced and staff time management improved, enabling the office to work toward integration of digitized information made available to the public,” the county clerk said.
The public can view the indexes for free by signing in as a guest. To view and print the document, prepaid subscriptions are available and may be completed on-line at cotthosting.com/nychenango. (There is no www in the address field.) Cost for documents is 65 cents per page.
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